Interested in learning more about how you can get started on the AUPHA Network? Take a look at the following helpful tips and frequently asked questions from your colleagues to help you get started.
You will need to use the same username and password that you use to log in to AUPHA's Web site.
From your Profile page, click on "edit my contact information."
Under "My Profile”, click the “Preferences” link in the left navigation.
This will let you control what information is visible to whom. We
recommend selecting the “authenticated” option, which will make your
profile visible only to people with login access. After you’ve made
changes, click the “Save” button at the bottom of the page.
The dimensions of the image must be no larger than 600 pixels wide by
600 pixels high. The file size (kilobytes, megabytes, etc.) does not
matter. You can check the dimensions in programs like Photoshop,
Microsoft Paint and Microsoft Photo Editor. The image must also be saved
in a .jpg, .gif or .bmp format.
Have fun with it! The images enhance the collegiality of the Community,
so feel free to include any image that reflects your personality. Just
make sure that the image you include is neither offensive to anyone nor
protected by copyright, if you have not obtained permission from its
owner or copyright holder.
Click the “Directory” link found in the main navigation bar at the top
of the site, and then “Find Contact” in the left navigation section. The
Directory lets you search for other members based on:
• Group membership
• Interest areas
• Education (including university, degree, area of study and dates attended)
• Group membership
• Interest areas
• Education (including university, degree, area of study and dates attended)
There are several ways to add contacts to your list. When you perform a
search in the Directory, you will see an “Add as contact” link next to
each person in your search results. Just click this link to send a
contact request. If you click through and view someone’s profile, you
can click the contact request link just to the right of their profile
picture. Clicking any of your “Networks” links, either from your profile
or under “My Communities”, will yield a similar list.
Creating this virtual address book makes it easy to send your contacts
messages through the system to stay in touch or ask questions.
Additionally, when you view another member’s profile, you’ll be able to
see any contacts you have in common with them. Your contact list makes
it easy to send invitations if you create a community, and you can also
choose to let only your contacts view and/or comment on your blog.
Click “My Groups," find the group you’d like to access, and click its “View Library” link.
Yes. When in the Libraries area, select “Advanced Search” from the left
navigation. This search will let you specify file type: PowerPoint,
Excel, image, video, etc.
The advanced search option allows you to find documents based on
keywords within a document title or description or even within its
content. You can also specify which libraries you’d like to search, by
which author, date posted, tags and more.
Your resource libraries are populated in two ways: you can upload
documents directly by using the “Add Document” link found in the left
navigation. Alternately, when you include an attachment in a forum post,
the system automatically places it in the library and sends a link to
it to all subscribers.
In the Libraries area, click the “Add Document” link in the left
navigation. Please note that uploading a document is done in three steps
and each step must be completed before you can move on to the next.
First, you will choose a title for your document, include a description
(if you’d like) and select the library to which you’d like to upload it;
then hit “Save”. “Step 2” then activates, allowing you to browse for
and upload your file. After uploading, you will have the option of
adding tags or keywords to your document so it is more easily
The system supports literally dozens of file types: PDFs, Powerpoint,
Excel, Word, images and even video. You are, however, prohibited from
uploading copyright-protected documents that you do not have the rights
Tags are another way of organizing and searching for documents. You can
help others find the file you uploaded by including tags when you upload
it. We have given you a few sets to choose from, but you can also add
your own. Other members can also add tags to your document, further
enhancing this search feature.
No. You can post related documents together, and we encourage you to do
so. Follow steps 1 & 2 to upload your first file. Then, rather than
saving, perform step 2 again to upload another file. Continue that
process until all of your related files are uploaded, then add your tags
and hit “Save.”
As the owner of the document, only you or a system administrator can
delete your document. If you’d like to delete it, just click the red “X”
that appears when you view the document details.
Absolutely. That’s why they are being shared. However, please note all
of these documents have been submitted by your peers and have not been
reviewed by us. You must evaluate and bear all risks associated with the
use of any content, including any reliance on the accuracy,
completeness or usefulness of such content.
Under “Discussion Forums”, click the “My Subscriptions” link in the top
navigation. Here, you will see a list of available communities. Select
one of the delivery options (Real Time, Digest, PDA or No Email) for any
groups you wish to join and then click the “Save” button at the bottom
of the page. You will get a red message confirming that your
subscription options have been successfully updated. This can take
around 30 seconds if you change your settings for several groups at the
At the top of the “My Subscriptions” page within EGroups, there is an
option for “Text” or ”HTML”. By default, this is set to “HTML”, and we
encourage you to leave it set to this if your e-mail client can support
it. However, if you are having problems viewing the HTML version or if
it takes too long to open, please switch to the text version.
Under each group, you have the following delivery options:
Real time: sends an e-mail every time a new message is posted
Daily digest: sends one e-mail to you each morning, consolidating all of the posts from the previous day
PDA: sends real-time text versions of the posts, which are compatible
with Blackberries and most other handheld devices. This option also
allows you to reply without logging in to a web browser, but it does NOT
allow you to include attachments with your post.
No E-mail: allows you to be part of the group without having e-mails
sent to you. You can still post and read other’s messages on the
integrated online discussion board.
You can use different e-mail addresses for different forums. For
example, you could have one forum go to your personal e-mail and others
go to your work e-mail. On the “My Subscriptions” page within EGroups,
under each group to which you’ve subscribed, you’ll see “subscribed as
[e-mail address]. Change.” Just click the “change” link, enter a
different e-mail address, click “OK”, and click “Save” at the bottom to
confirm the change. If you change your main e-mail address in your
profile or with us, it will update all of the forums that used your
former e-mail address. Those that use a different e-mail address will
remain the same.
Under “EGroups”, click the “My Subscriptions” link in the top or left
navigation. Here, you will see a list of available groups and those to
which you’ve subscribed. Select “Not Subscribed” to the right of the
group you wish to leave and click the “Save” button at the bottom of the
page. You will get a red message confirming that your subscription
options have been successfully updated. This can take several seconds if
you change your settings for several groups at the same time.
These are networking groups that are automatically created based on
demographic information in your profile. They help you locate other
members who live in your city or state, share your interests, have the
same job title and more.
From a received e-mail or the online discussion board, you can click
either the “Reply to eGroup” link to send your message to the entire
forum, or the “Reply to Sender” link to send your message only to the
sender; both links are located just to the left of the posting. We
recommend replying only to the sender for comments like “me, too” that
add little value to the discussion.
In an e-mail (HTML version) from a particular discussion forum, you can
use the “Post Message” link in the right navigation bar. You can also
use the “Post Message” link found in the left navigation under “My
Egroups”. We recommend bookmarking or adding this link to your favorites
list in your web browser to make it easily accessible.
If images are not appearing, it is likely that your e-mail client is set
to suppress images. This should be something you can change in your
security or viewing options. If you would rather receive text-based
e-mail, go to the “My Subscriptions” page and select the “Text” format
option near the top of the page. Be sure to hit “Save” at the bottom of
the page once you’ve made this change.
There are many features in the Network Portal that are made possible because of the Web interface:
When you send an attachment through this new system, it automatically
places it in the egroup library and sends a link to members instead – no
more blocked attachments because of file size or type.
Auto-responses like "out of office" won't clutter up this new system.
Since the system automatically adds your signature, there are no more
anonymous postings. The "transparency" of the group (being able to see
who is posting info) helps the growth of the community.
Yes. Click “Advanced Search” in the left navigation. This will let you
search based on keywords in the posts, search all or specific forums,
and select the date range in which you’d like to search.
If you go to “My Groups” and click “View the eGroup” for the community
you’d like see, it will take you to the forum digest – a listing of the
most recent postings. At the top right of this page are links to view
messages posted in the last 24 hours, 7 days or 30 days. If you see an
interesting post, you can click “View Thread” in the left navigation,
which will take you to the entire thread. “Show original message” at the
bottom of all of the posts in a thread will display the original
message that started that discussion. The “Author’s Messages” link will
show you all of the posts that particular member has contributed to the
If you have rules set up to sort e-mails to different folders based on
the e-mail address, you should be able to easily change those rules to
look for the forum abbreviation or acronym that appears in the subject
We have set a default signature, but if you would like to change the
information that appears or the order in which it appears, click the “My
Signature” link within "Egroups". You can add, delete or reorganize the
fields that show up in your signature. Please note that the content of
these fields is pulled directly from your profile, so if you want to
change the information itself, you will need to make the change to your
profile at www.aupha.org.